Guide
Choosing a small business bookkeeping app for your shop
Most accounting software is built for accountants: invoices, ledgers, tax categories. A small shop needs something simpler — a quick way to record each sale, remember who owes what, keep stock honest, and see real profit at the end of the week. This guide covers what to look for, and how Yourcountant handles each point.
Bookkeeping app or accounting software?
Accounting software is designed for businesses with an accountant, invoices and formal reporting. A shop bookkeeping app replaces the paper sales book instead: it's built around daily sales, credit customers and stock on the shelf. Yourcountant is the second kind — made for small shops, with no accountant, spreadsheets or training needed.
What to look for
01Fast sale recording
If logging a sale takes longer than the sale itself, you'll stop doing it. Yourcountant records a sale with a tap and an amount, for single items or a full basket, and can send a receipt on WhatsApp.
02Customer and supplier debts
Credit is everyday life in small shops. Yourcountant keeps every customer debt and supplier balance in one place, with reminders you can send in a tap.
03Stock tied to sales
Each sale in Yourcountant draws down your stock and books its true cost, so low stock shows up before you run out.
04Real profit, not just takings
Reports for the last week, month or all time show what came in, what went out, and what you actually kept.
05Works without signal
Everything saves on your phone or computer and backs up to the cloud when you're back online.
06Staff accountability
Each worker gets their own PIN, and every sale is recorded under their name.
07Your language and currency
English, French, Spanish or Swahili, and 18 currencies including dollars, euros, pounds, naira, shillings, rand, rupees and pesos.
An AI helper for the paperwork
Yourcountant includes Mr. Bookkeeper, an AI helper you chat with in your own language. Ask "how much did I make this week?", type "2 bags of sugar sold" to record a sale, or snap a photo of a handwritten sales sheet and it enters every line. It can flag sales below cost or possible double entries, and produce a monthly audit PDF. You confirm before anything is saved. It's included in Plus and Maximize (20 questions a day), with 3 free questions on the Free plan.
What it costs
Free
Sales, debts, stock up to 50 items, reports, receipts and 3 Mr. Bookkeeper questions. No card needed.
$0 forever
Plus — monthly
Everything in Plus, paid month by month. Cancel any time.
$19/month
Plus — yearly
About $12.42 a month. Up to 500 stock items, Mr. Bookkeeper AI (20 questions a day), cloud backup, several phones, monthly books check.
$149/year
Plus — one-time
Everything in Plus with no subscription or renewals.
$499 once
Maximize — yearly
Everything in Plus with unlimited stock items.
$249/year
Prices in US dollars; local taxes may apply. Paid purchases include a 60-day money-back guarantee.
Ready to replace the paper notebook?
Start with Yourcountant and see exactly what your shop earns.